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MINUTES PURSUANT TO PUBLIC NOTICE, THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SEWERAGE DISTRICT OF TANGIPAHOA WAS HELD ON MONDAY, APRIL 16, 2018 @ 5:00 P.M., AT THE SOUTH TANGIPAHOA PARISH HEALTH UNIT, 15481 W. CLUB DELUXE ROAD, HAMMOND, LOUISIANA 70403, WITH THE FOLLOWING MEMBERS PRESENT: CHARLES CHRISTMAS, BRIAN SHIREY, RANDY TRICOU, SUSAN QUINN AND B.J. COUVILLION. ABSENT: NONE ALSO PRESENT: RANDI MATTHEWS OF TAYLOR & MATTHEWS; CHUCK SPANGLER, ENGINEER FOR THE DISTRICT; JASON HOOD, GENERAL MANAGER; BRAD CASCIO, ATTORNEY FOR THE DISTRICT; GENE MYERS, OPERATIONS MANAGER. MOTION WAS MADE BY BRIAN SHIREY TO ACCEPT THE MARCH 19, 2018 MEETING MINUTES SECONDED BY RANDY TRICOU AND MOTION PASSED ALL IN FAVOR; NO NAYS CHAIRMAN CHARLES CHRISTMAS ASKED ATTORNEY FOR THE DISTRICT, BRAD CASCIO, TO SWEAR-IN B.J. COUVILLION AS THE DISTRICT’S NEWEST BOARD MEMBER. MR. COUVILLION WAS THEN SWORN IN BY MR. CASCIO. FINANCIAL REPORT---RANDI MATTHEWS RANDI MATTHEWS DISTRIBUTED COPIES OF THE STATEMENT OF REVENUES AND EXPENDITURES FOR (3) THREE MONTHS ENDING MARCH 31, 2018, DISCUSSED DETAILS AND INVITED QUESTIONS. RANDI MATTHEWS RECOMMENDED TO THE BOARD THAT THE DISTRICT CLOSE THE PAYROLL ACCOUNT AND MERGE IT WITH THE OPERATING ACCOUNT. MOTION WAS MADE BY RANDY TRICOU TO CLOSE PAYROLL ACCOUNT AND MERGE IT WITH OPERATING ACCOUNT SECONDED BY BRIAN SHIREY AND MOTION PASSED ALL IN FAVOR; NO NAYS MOTION WAS MADE BY RANDY TRICOU TO ACCEPT THE STATEMENT OF REVENUES AND EXPENDITURES FOR (3) THREE MONTHS ENDING MARCH 31, 2018 SECONDED BY BRIAN SHIREY AND MOTION PASSED ALL IN FAVOR; NO NAYS JASON HOOD---GENERAL MANAGER’S REPORT JASON HOOD ADVISED THE BOARD THAT THE DISTRICT WILL BE RECEIVING A DIVIDEND CHECK FROM WORKER’S COMPENSATION IN THE AMOUNT OF $2,137.00. JASON HOOD ADVISED THE BOARD THAT BRAD CASCIO, ATTORNEY FOR DISTRICT, HAS DRAFTED AN ORDINANCE IN CONJUNCTION WITH ACT #124 FROM THE LOUISIANA STATE LEGISLATURE. THE ORDINANCE WILL REQUIRE THAT ALL WATER COMPANIES DISCONNECT SERVICES TO CUSTOMERS WHO HAVE PAST DUE BILLS FOR SEWERAGE TREATMENT. THE ORDINANCE HAS THE APPROVAL OF THE TANGIPAHOA PARISH COUNCIL. JASON HOOD ADVISED THE BOARD THAT HE HAS SOLICITED THREE PROPOSALS FROM COMPUTER COMPANIES FOR NEW SOFTWARE FOR THE DISTRICT THAT WILL ALLOW THE DISTRICT TO TRACK EXPENSES FOR TREATMENT FACILITIES AND PLANTS, PROVIDE LIST OF SERVICE ADDRESSES AND COMPARE THAT LIST WITH THOSE OF THE WATER COMPANIES. MR. HOOD RECOMMENDED THAT THE DISTRICT AUTHORIZE PURCHASE OF PERMITTING SOFTWARE FOR THE DISTRICT FROM A COMPANY CALLED ENVOC, IN AN AMOUNT NOT TO EXCEED $9500.00. MOTION WAS MADE BY SUSAN QUINN TO AUTHORIZE PURCHASE OF PERMITTING SOFTWARE FOR THE DISTRICT FROM ENVOC FOR AN AMOUNT NOT TO EXCEED $9500.00. SECONDED BY RANDY TRICOU AND MOTION PASSED ALL IN FAVOR; NO NAYS ENGINEER’S REPORT---CHUCK SPANGLER 1. BOND PROJECTS---CURRENT (APPROVED) BUDGET = $9,890,000 ($8,885,000 BOND FUNDS/$1,005,000 TSD#1 FUNDS): A. SYSTEM EXPANSION (LA445/LA22) – SUSPENDED DUE TO POTENTIAL CASINO DEVELOPMENT B. LIFT STATION IMPROVEMENTS (FY2017) - INCLUDES BON AIRE LS/FM IMPROVEMENTS, BEDICO (CHARTREUSE) LIFT STATION, AND CHAD DRIVE LS. 1. 14” PE FORCE MAIN BEING BORED VICINITY OF BEDICO MEADOWS. 2. CHARTREUSE DRIVE DAMAGE BEING REPAIRED. 3. BON AIRE FORCE MAIN BEING RE-ROUTED ALONG SHAFFER LANE (REDUCING COSTS); PRELIMINARY APPROVAL OBTAINED FROM PROPERTY OWNER. 4. NEED FORMAL SERVITUDE AGREEMENT. C. SOUTHEAST WWTP IMPROVEMENTS: 1. ELOS HAS OBTAINED PRELIMINARY PERMIT + RESTORATION PLAN APPROVAL FROM CORPS OF ENGINEERS. 2. ENGINEERING DESIGN, PLANS & SPECS 85% COMPLETE. 3. TERRACON DISCUSSION WITH LaDEQ APPEARS TO INDICATE NO DELAYS IN PROCEEDING WITH PROPOSED UPGRADES. 4. LaDHH PERMIT SUBMISSION SUBJECT TO LaDEQ COMMENTS (IF ANY). 5. BIDDING/CONSTRUCTION SCHEDULE SUBJECT TO LaDHH/LaDEQ PERMIT APPROVALS. D. BEDICO REGIONAL WWTP IMPROVEMENTS – UPGRADING TO 900,000 G/P/D 1. PROCESS DESIGN COMPLETE: EXISTING LAGOON VOLUME SUFFICIENT TO ACCOMMODATE INCREASE IN TREATMENT CAPACITY. 2. ENGINEERING DESIGN, PLANS & SPECS = 60% COMPLETE. 3. LaDEQ PERMIT MODIFICATION NECESSARY (TO COORDINATE WITH TERRACON). 4. LaDHH PERMIT SUBMITTAL SUBJECT TO LaDEQ COMMENTS (YET TO BE OBTAINED). 5. BIDDING/CONSTRUCTION SCHEDULE SUBJECT TO LaDHH/LaDEQ PERMIT APPROVALS. E. SOUTHEAST WWTP MAINTENANCE BUILDING – TO BE ADDRESSED AFTER SOUTHEAST WWTP IS IN SERVICE. F. SEWER REHABILITATION – (AVALON TERRACE/CREEKWOOD) - ANTICIPATED MID-2018; DEPENDENT ON AVAILABLE FUNDS. G. SOUTHWEST WWTP EXPANSION – DEPENDENT ON ADDITIONAL LAND AND FUNDS. H. MISCELLANEOUS LIFT STATION UPGRADES – ANTICIPATED MID-2018. I. BANKSTON ROAD WWTP LAGOON RELOCATION – ANTICIPATED MAY, 2018. 2. SELF-FUNDED/IMMEDIATE PROJECTS: A. SOUTHWEST WWTP PROPERTY ACQUISITION – ON HOLD. B. BEDICO WWTP ALL-WEATHER ACCESS ROAD – DEFERRED TO JASON HOOD. 3. PERMITS/LaDEQ COMPLIANCE ORDER(S): A. DEFERRED TO JASON HOOD FOR CURRENT STATUS. 4. BROOKFIELD WWTP: A. PRECONSTRUCTION SCHEDULED IN APPROXIMATELY 1 WEEK. B. SUBMITTALS HAVE BEEN RECEIVED. C. WORK EXPECTED TO COMMENCE BY MAY 1. MANAGER’S REPORT---GENE MYERS GENE MYERS DISTRIBUTED COPIES OF HIS MONTHLY MANAGER’S REPORT, DISCUSSED DETAILS AND INVITED QUESTIONS. MOTION WAS MADE BY BRIAN SHIREY TO ENTER INTO EXECUTIVE SESSION TO DISCUSS POSSIBLE NEGOTIATIONS WITH CITY OF HAMMOND AND A PRIVATE SEWER COMPANY. SECONDED BY RANDY TRICOU AND MOTION PASSED ALL IN FAVOR; NO NAYS NO ACTIONS WERE TAKEN IN EXECUTIVE SESSION. MOTION WAS MADE BY BRIAN SHIREY TO EXIT EXECUTIVE SESSION SECONDED BY SUSAN QUINN AND MOTION PASSED ALL IN FAVOR; NO NAYS MOTION WAS MADE BY RANDY TRICOU TO ADJOURN MEETING SECONDED BY BRIAN SHIREY AND MOTION PASSED ALL IN FAVOR; NO NAYS MAY 26, 2018 18-05-166
TOWN OF INDEPENDENCE SEALED BIDS- FISCAL AGENT The Mayor and Board of Aldermen of the Town of Independence will accept sealed bids from local banks to serve as the fiscal agency for the fiscal period beginning July 1, 2018 and ending on June 30, 2019. Sealed bids will be opened at our Regular Meeting scheduled for Tuesday, June 12, 2018 at 6:30 P.M. at the Town Hall, at which time no further proposals will be accepted. Sealed bids may be submitted to the Town Clerk prior to this date. The Town of Independence, through the Mayor and Board of Aldermen, reserves the right to accept any or reject any bids. Robin Dagro Town Clerk MAY 22, 24, 26, 2018 18-05-136
PUBLIC NOTICE TANGIPAHOA PARISH HAS BEEN AWARDED FEDERAL FUNDS MADE AVAILABLE THROUGH THE DEPARTMENT OF HOMELAND SECUITY (DHS)/FEDERAL EMERGENCY MANAGEMENT AGENCY UNDER THE EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM. Tangipahoa has been chosen to receive $65,211 to supplement emergency food and shelter programs in the country. The selection was made by a National Board that is chaired by the U.S. Department of Homeland Security’s Federal Emergency Management Agency and consists of representatives from American Red Cross; Catholic Charities, USA; National Council of the Churches of Christ in the USA; The Jewish Federations of North America; The Salvation Army; and, United Way Worldwide. The Local Board was charged to distribute funds appropriated by congress to help expand the capacity of food and shelter programs in high – need areas around the country. A Local Board made up of United Way, Catholic Charities and other non-profit agencies and community members will determine how the funds awarded to Tangipahoa Parish are to be distributed among emergency food and shelter programs ran by local service agencies in the area. The Local Board is responsible for recommending agencies to receive these funds and any additional funds made available under this phase of the program. Under the terms of the grant from the National Board, local agencies chosen to receive funds must: 1) be private voluntary non-profits or units of government, 2) be eligible to receive Federal funds, 3) have an accounting system, 4) practice nondiscrimination, 5) have demonstrated the capability to deliver emergency food and/or shelter programs, and 6) if they are a private voluntary organization, have a voluntary board. Public or private voluntary agencies interested in applying for Emergency Food and Shelter Program funds must contact Cammie Proctor, (985) 542-8680 for an application. The deadline for applications to be received is June 8, 2018. MAY 23, 24, 25, 26, 27, 2018 18-05-138
Notice of Request for Proposal (RFP) For Out-of-School Youth Services Local Workforce Development Area 20 Parishes of Ascension, Iberville, West Baton Rouge, Pointe Coupee, West Feliciana, East Feliciana, St. Helena, Livingston, Tangipahoa and Washington The Local Workforce Development Area 20 is soliciting proposals from qualified and experienced applicants for the delivery of year-round out-of-school youth program services under the Workforce Innovation and Opportunity Act for LWDA 20. Proposal Issuance Date: May 22, 2018 Deadline to submit proposal is July 9, 2018 Proposals can be obtained on the website: www.lwda20.org under Announcements. Questions can be submitted to rfp@lwda20.org MAY 24, 25, 26, 30, 2018 and JUNE 6, 13, 2018 18-05-147
PUBLIC NOTICE The Mayor and Board of Aldermen of the Town of Independence will accept sealed bids from newspapers serving the area in and around Independence, Louisiana, as the Official Journal for the proceedings and legal advertisements of the Town of Independence, Independence, Louisiana. Bids shall be for the fiscal year beginning on July 1, 2018, and ending on June 30, 2019. Size, type and price based one square of 100 words must be specified and stipulated. Circulation must be widespread. Sealed bids will be opened at the Regular Meeting on June 12, 2018 at 6:30 P.M. at Independence City Hall, located at 583 West Railroad Avenue, Independence, Louisiana, at which time no further proposals will be accepted. Sealed bids may be submitted to the Town Clerk prior to this date and time. The Town of Independence, through the Mayor and Board of Aldermen, reserves the right to accept any or reject all bids. Robin Dagro Town Clerk MAY 22, 24, 26, 2018 18-05-137
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